JOB SUMMARY Under the general direction of the Director of Capital Programs, the Chief Program Manager will perform complex tasks related to planning, managing, and coordinating, various agency capital projects; develop and manage ongoing project scopes and budgets, with emphasis on project cost accounting and project scheduling; manage/coordinate the activities of all project managers and the design manager; ensure capital projects are in compliance with agency policies and procedures; coordinate project implementation with internal staff and external stakeholders and lead collaborative efforts to develop continuous process improvements in capital program delivery. REPRESENTATIVE DUTIES IN ALL ASSIGNMENTS This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this position. 1. Supervises and manages the consultant engineering and project management activities of the agency capital programs. Directly interfaces between lead agency personnel for each project, other agency departments, outside stakeholders including railroads and regulatory agencies, and various design/project management consultants. 2. Monitors and reports on compliance with project management, engineering, construction timelines, budgets, quality controls, and oversees approval of vendor and contractor payment requests. 3. Performs complex reviews and analysis of project cost data and capital spending. Develops cash flow projections and benchmarks for use in project funding programming and allocations, as well as budgeting for future projects. 4. Oversees the program-wide production of contract documents including environmental certification, plans, specifications, manuals, agreements, right-of-way acquisitions and other project related documents. 5. Assists agency procurement department in developing requests for proposals; evaluating bids; negotiating contracts, making contract awards. 6. Evaluates and makes recommendations on improving work methods and procedures and resolving various project implementation issues. 7. Evaluates and reports on project management, engineering and construction contractor performance. 8. Assists with decisions on project decisions and field construction issues in a timely manner. 9. Performs all other duties as assigned or required.
MI N I M U M JOB REQU I R EM EN TS Minimum Education, Certification and Experience • Bachelor's degree in engineering, construction management, architecture or a closely related field. An urban planning Master’s degree is preferred. • Must possess a minimum of one of the following certifications: o Professional Engineering License (CA) o Project Management Professional (PMP) o Architecture License (CA) o American Institute of Certified Planners (AICP) • Minimum 15 years of related job experience with full responsibility for managing large and complex projects through all phases, including strategic planning and policy analysis, design, construction and implementation. • Minimum five years program management of engineering employees across multiple departments. • Multidisciplinary experience preferred. Required Knowledge, Skills, and Abilities • Performing complex project management duties • Preparing clear and concise administrative and financial reports • Principles and practices of o Earned value, o CPM and PERT scheduling methods to include industry-wide scheduling software o Program and portfolio coordination and management across multiple engineering and technical disciplines o Engineering design and construction project and program management o Intra agency negotiation and administration o Preparation of designs plans, specifications and cost estimates o Strategic planning, risk management, quality management o Procurement processes o Budget development and administration supervision training and performance evaluation • Methods and techniques of; coordinating and scheduling project work, research analysis and validation, developing/generating and construction specifications manuals and related documents. • Related Federal, State, Local and professional technical codes, laws and regulations. • Excellent written and verbal communication skills. • Attention to detail and ability to ensure accuracy in reporting and data collection. • Experience approaching new market intelligence gathering. • Strong sense of trends with the ability to recall data insights when needed. • Ability to synthesize complex information and provide summaries in written form and oral presentations. • Enthusiasm to learn about passenger rail, corridor communities, and trends in transportation. • Excellent interpersonal skills and ability to work effectively with a diverse array of people. • Ability to work well under pressure and handle crisis situations with tact and professionalism.• Ability to work well under pressure and handle crisis situations with tact and professionalism. • Focused, reliable, and self-directed with a positive attitude, solutions-oriented mindset, and ability to be flexible when needed. Other Requirements Positions in this class may also require: • Frequent driving within the ACE and San Joaquin Corridors. Must possess a valid California Driver’s License while driving. • Irregular work hours
PHYSICAL REQUIREMENTS Indicate the appropriate physical requirements of this job in the course of a shift. Working Conditions/ General Activity The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Positions in this class typically require: • Work may be performed in a stressful, fast-paced office environment, depending upon assignment. • Ability to understand verbal communication and to respond effectively. • Frequent reaching, grasping, feeling, talking, hearing, seeing, repetitive motions, lift/push/pull light to moderate weight, 15-30lbs and occasional heavier weight 30-50lbs. • Standing and/or sitting for long periods of time. • May be exposed to dust and/or various outdoor environmental conditions. Positions in this class may also include these factors: − Hazardous physical conditions − Intense noise. − Travel
ADDITIONAL INFORMATION General Benefits Package San Joaquin Regional Rail Commission (Rail Commission) offers an attractive benefits package, including: • Retirement: The Rail Commission contributes the equivalent of 15% of all regular full-time employee’s base salary to a defined contribution plan (401(a); five-year vesting program. • Deferred Compensation: All regular full-time employees may contribute a portion of their salary on a tax-deferred basis to a defined contribution plan (457), up to the maximum allowable under IRS rules. • Medical Insurance: Employees have the choice of PPO or HMO plans. The Commission pays 100% of the employee coverage and 70% of eligible dependent coverage. • Vision Insurance: PPO Plan. The Commission pays 100% of the employee coverage and 70% of eligible dependent coverage. • Dental Insurance: PPO Plan. The Rail Commission pays 100% of the employee coverage and 70% of eligible dependent coverage. • Life Insurance: 100% of base salary up to $200,000 of coverage paid for by the Rail Commission. Employee pays 100% of dependent life. Employee Basic Life benefit is reduced to 35% at Age 65 and 15% at Age 70. • AD&D: The Rail Commission pays 100% of premium for employee. • Long-Term Disability: The Commission pays 100% of premium for employee. • Supplemental Benefits: Supplemental benefits are offered through Allstate and are paid 100% by employee. Accrued Time Off (Years of continuous service) / Vacation / Holiday / Sick Leave / EAP • Date of hire through the 6th year 120 hours 7th year through the 11th year 160 hours 12th year and thereafter 200 hours • Agency contribution equivalent of 1.5% of employee’s base salary to a defined contribution plan (457) • 60 Hours of Administrative Leave/Year • Holidays: 12 paid regular holidays per year. 4 paid floating holidays per year accrued at the rate of one (1) day per fiscal quarter. Floating holidays may be accumulated up to a maximum of six (6) days. • Sick Leave: 12 days per year. Employee Assistance Program (EAP): The Rail Commission has an EAP available to all employees at no cost.
Selection Process SJRRC seeks to employ persons whose backgrounds and abilities enhance the diversity of the demographics of the community it serves. The selection process is based on merit, and shall extend to all candidates a fair, impartial examination of qualifications based on job-related criteria. Applicants best matching the requirements of the position will be invited to an initial interview and an assessment, if applicable. Applicants successful in the assessment and initial interview may be asked to return for additional interviews as warranted. Candidate will be required to successfully complete a background report and may be required to complete a physical examination and drug and alcohol test, prior to employment. San Joaquin Regional Rail Commission (SJRRC) has a strong commitment to the community we serve and our employees. As an equal opportunity employer, we strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. SJRRC is committed to providing reasonable accommodations to applicants and employees who need them because of a disability or to practice or observe their religion, absent undue hardship To Apply To view current employment opportunities or to apply, please click on the following link: Employment Opportunities - San Joaquin Regional Rail Commission (sjrrc.com) To download the employment application, please click on the following link: SJRRC Employment Application Applications may also be picked up from the address below. Resumes and employment applications may be submitted by email to hr@sjrrc.com or mailed to: San Joaquin Regional Rail Commission Attn: Human Resources 949 East Channel Street Stockton, CA 95202 PLEASE NOTE: Applicants must submit both a resume and employment application to be considered. SJRRC is an Equal Employment Opportunity (EEO) Employer. Click here to view SJRRC’s EEO Policy Statement. For more information about SJRRC, please visit www.sjrrc.com. For more information about ACE, please visit www.acerail.com. For more information about SJJPA, please visit www.sjjpa.com. For more information about Amtrak San Joaquins, please visit www.amtraksanjoaquins.com. Signature required upon hire I have read this job description and understand the information outlined above. _________________________________________________________________________ Employee Name (Please Print) Employee Signature/Date